Knowledge Base

VR Project Security

In a time where a lot of the world is working remotely, we find ourselves looking for ways to work collaboratively with colleagues and clients. Yulio is a great tool to help you do exactly that. While we don’t currently have the ability to password protect a VR Project, below we have provided 5 helpful tips on how you can track or secure your VR Project. 

Method 1: Create a Copy of the VR Project

When you share a VR project URL, viewers have the ability to view and share the project however they like. A great way to control how long a client or audience can view a project is by creating a copy of the project and then deleting the original. When you copy a project, an exact duplicate will be created with all hotspots but a new unique URL. By deleting the original project, the original URL will also be deleted/deactivated, meaning you are restricting viewing access.

Note: When you delete the original VR Project, all analytic data will also be deleted

Check out this article to learn how to Copy a VR Project in your Yulio account.

Method 2: Launch a Collaborate Session

Collaborate is Yulio’s most used presentation feature. It allows you to see what other people are seeing, guide them to a spotlighted area and have everyone meet in the same virtual space. The best part? You can do it from anywhere. Clients or colleagues can join the meeting from anywhere in browser mode or in a VR headset. Launching a Collaborate session is a great way to view your VR project live and on the spot. This means that viewers will be able to see and experience the VR project while the Collaborate session is live, but as soon as you end the session they lose access.

Check out this article to learn how to Launch and Host a Collaborate Session.

Method 3: Embed the VR Project & Password Protect the Web Page

Another great way to ensure your VR Project is only being shared with your desired audience is by embedding your VR Project right into a web page on your site, and then password protecting that web page. By password protecting your web page, it ensures only those with the password will be able to view the VR project. You will most likely need your web page administrator or IT team to support you in embedding your VR project and password protecting the page.

Note: Keep in mind, anyone with the password can view the VR project. Use the VR project analytics to view where and when your project is being viewed.

Method 4: Use a 3rd Party Application Password Protect Your VR Project

When sharing a VR Project via URL with a client you may want to password-protect the project, limiting only those with the password to be able to view the project. You can password protect your VR project web file, using a 3rd party application like WinRAR or  WinZip, for example. To password protect your VR project follow the steps below.

  1. Copy your VR Project URL
  2. Go to your computer desktop, right click and create a new folder
  3. Open the new folder, right click and create a shortcut
  4. Copy and paste the VR project URL in the Location pop up box

  1. Zip the Folder and then use a 3rd party application like WinRAR or WinZip to password protect your zipped folder
  2. Finally, simply share the folder and the password with your client or colleague

Note: Keep in mind, anyone with the password can view the VR project. Use the VR project analytics to view where and when your project is being viewed.

Method 5: Utilize Yulio’s Analytics Feature

Project analytics are a great way to access specific viewer data for your VR Project. Analytics allows you to see when your project was viewed, where, on what type of device and view time. Utilize this feature to ensure your client or colleague has seen the project or if they shared it in their network. Control who has access by using Method 1 (above), if you want to limit viewing access to your VR project.

Check out this YouTube video to learn how to view Analytics for your VR Project

Note: Analytics are available on Pro and Pro+Jump plans.

Check out our YouTube channel for more info & tutorials.

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