Yulio Knowledge Base > Sharing and Presenting a VR Project > Client Galleries: What is it and how can I use it?

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Client Galleries: What is it and how can I use it?

Yulio’s Client Galleries feature allows you to create a portfolio of projects to share directly with a client, or a curated gallery of projects for an upcoming event. You can set up as many Client Galleries as you’d like, without the need to purchase additional Yulio licenses. 

Types of Client Galleries

Individual Gallery allows you to share your portfolio of projects securely and directly with your client. It provides them with a place to log in, view their gallery and connect a headset. Clients will be able to view their shared gallery in VR or in browser mode.

Event Gallery allows you to create a gallery of up to 20 projects without the need to invite a client. This is a great way to manage which projects are showcased on your headsets before heading into your next tradeshow or event. Event Galleries can only be viewed in VR on a connected headset.

Individual vs. Event Gallery

Individual Gallery

  • Ability to invite a client to the gallery and give them a secure space to log into to view their projects
  • Connect a headset for your client or they can connect their own
  • Update, add or remove projects at any time
  • Up to 20 projects in each gallery
  • Create unlimited galleries
  • Viewable in VR or Browser Mode
Event Gallery
  • Ability to manage which projects are on headsets by creating custom galleries for each headset
  • Ability to create a gallery without inviting a client
  • Update, add or remove projects at any time
  • Up to 20 projects in each gallery
  • Create unlimited galleries
  • Viewable in VR

Setting Up a Client Gallery

Begin by logging in to your Yulio account. Once logged in, click on the Client Galleries tab in the top navigation menu.

Screenshot of a user's Projects page in Yulio. A red outline highlights the Client Galleries tab in the top navigation menu.

From there, select Create a Gallery.

Screenshot of a user's Client Galleries page. There are no galleries created. A red outline highlights the Create a Gallery button.

After you select Create a Gallery, you will have the option to create an Individual Gallery or an Event Gallery.

Screenshot of the Create a Gallery page. User has the option to create an Individual Gallery or Event Gallery.

Creating an Individual Gallery

Step 1: Enter your client’s name and email address and then select Add Gallery Projects. Don’t worry, the email invitation won’t be sent to your client until Step 3.

Screenshot of the Client Information tab. Includes fields to add client's name, email and an optional Opportunity ID.

Step 2: Select Add Project to Gallery to add a project from your Yulio account to your new Individual Gallery. You can add up to 20 projects but must start out with at least one. 

Screenshot of the Add to Gallery tab.

To add more projects, select the Add Project button again. Once you’re done, select Save & Send Invitation to move to Step 3.

Important note: You or your client can connect a headset to the gallery once it’s created. By connecting a headset to the gallery, any projects that are added to the gallery will be sent directly to your client’s headset.

Step 3: Here you can review your Client Gallery details and preview the invitation before sending your invite. When you’re ready, select Save and Send Invitation. An email invitation to access the Client Gallery will be sent to the client’s email you provided.

Screenshot of the Save & Send Invite tab.

And that’s it! Once your client accepts the email invitation, they will have instant access to all projects you uploaded to their Gallery. 

Invitation sent to clients:

Screenshot of a Individual Gallery invite.

Individual Gallery view from the client’s perspective:

Screenshot of an Individual Gallery from the client's perspective.

You can create as many Individual galleries for clients as you’d like.

Creating an Event Gallery

Step 1: Enter your event name and opportunity ID and then select Add Gallery Projects. You can leave the Opportunity ID field blank or enter your event name here to track views against your event.

Screenshot of the Event Information tab. Includes fields to add the event name and an optional Opportunity ID.

Step 2: Select Add Project to Gallery to add a project from your Yulio account to your new Event Gallery. You can add up to 20 projects but must start out with at least one.

Screenshot of the Add to Gallery tab.

Select the Add Project button again to continue adding projects to the gallery. Once you’re done, select Connect Headsets to move on to Step 3.

Step 3: Select Connect Headset to connect a headset to the gallery or select Create Gallery to skip this step. If you choose to connect a headset your gallery projects will be immediately sent to your headset. You can also connect a headset later.

Screenshot of the Connect Headsets tab.

Manage Your Client Galleries

After you have set up your Client Gallery, you can continue to manage the Gallery by adding or removing projects, updating client details, or connecting VR headsets.

After you set up a Client Gallery, your Client Galleries page will look like this:

Screenshot of a user's Client Galleries page with one Event Gallery and one Individual Gallery created.

To edit a Client Gallery, select the pencil icon next to the Gallery.

Screenshot of a user's Client Galleries page. There is a clickable pencil icon on the right end of both galleries for editing the gallery.

To delete a Client Gallery, select the trash bin icon next to the gallery you would like to delete.

Screenshot of a user's Client Galleries page. There is a clickable trash bin icon on the right end of both galleries for deleting the gallery.

That’s it! You can now create and manage Client Galleries in your account.

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